ASSISTIVE TECHNOLOGY BLOG | INVENTIONS FOR PEOPLE WITH DISABILITIES

I have been using Adobe FormsCentral since its release and have found it really easy to create very professional looking forms which I have used for workshops, webinars, and demonstration registrations. One of the missing features of FormsCentral when it was initially released was the ability to be automatically notified when a form was submitted. Well that has all changed this week with the addition of this feature and now it is a cinch to get an email notification as well as a summary of the number of people who has responded in the body of the email. See the image below to see how easy it is to turn on this feature.

With Adobe FormsCentral it is now easy to follow up with all of the submissions with email notification-give it a try and see for yourself.

Over the last couple of months Adobe has released a number of new online products that have made my life a lot easier. I now use Adobe SendNow service when sending large PDF's and in fact just yesterday I used it to send a colleague a large PDF Portfolio. With the the integration of SendNow with Adobe Acrobat X, with a click of the mouse you can now deliver large PDF files for delivery using this easy to use service. Recently Adobe released a new service called Adobe FormsCentral which lets you easily create, distribute and analyze online forms and surveys. Adobe FormsCentral has an easy to use but powerful online Form Builder that should have you getting your online forms up within minutes of logging into the service.

I had a chance to test drive Adobe FormsCentral this weekend to see how easy it was to create an online registration form for my upcoming  iPad Summer Institute. Adobe FormsCentral comes with built in Templates to get you quickly started . I first selected the Event Registration Form from the Template Gallery and within seconds I was able to fine tune the online form to meet my needs. I was able to insert new fields from the Insert menu and customize the form to meet my unique needs for my event. As the designer, you have controls to make each field required and if you like you can also add a Help icon to give users more explicit directions when completing the form. Adobe FormsCentral gives you a good range of field types to choose from and the online tools are fluid and logical when using. Not being a graphic artist, I am happy to say that Adobe provides the necessary tools so that when you are done the form looks very professionally done. Once you are done designing your form you are now ready to Distribute the form to your audience.By clicking on the Distribute tab you can now select from several different ways to distribute your form: email link, copy link, and embed link. Choose which ever way you would like to distribute your online form and now you are ready to sit back and start collecting the data. Adobe FormsCentral let you do a Test Submission which is a nice feature to check to see that your form works the way you want it to.

Once the forms are completed Adobe FormsCentral gives you a host of online tools to review the responses. In a future blog post I will talk more about the Response Tools and how it worked with my online Event Registration Form. If you have a chance give Adobe FormsCentral a free trial run which is available from this link. Adobe FormsCentral is available via a Basic Plan for $14.99 a month which enables you to create, customize, send, and analyze up to 5 forms and surveys in total with 500 responses per form or survey. With the Pluse Subscription Plan you can create unlimited forms and surveys and get up to 5,000 responses per form or survey. Overall, you will find Adobe FormsCentral an easy and powerful online forms design and analysis tool.

I have written extensively about the new features in Adobe Acrobat 9 over the past several months and continue to be very excited with all of the possibilities. In fact recently I have done several presentations with a focus on using Adobe Acrobat 9 for digital asset distribution. As a faculty member, I have found the ability to create PDF Portfolio's indispensable for the work that I do. Now that I am able to embed videos, SWF files, Word documents and deliver it as one unified PDF file it has made my life that much easier for posting materials onto BlackBoard.

As much as Adobe Acrobat 9Professional has helped me, I have found Acrobat to be extremely important in the work that I do with students with motor impairments. For the past several years I have relied on Adobe Acrobat to allow me to create accessible worksheets and documents for students that have difficulty using pencil and paper. Whether, if I am converting a worksheet that was created from Microsoft Word or scanning a worksheet into Acroba,t having the rich feature set in Acrobat has allowed the students that I work with to complete the worksheets on the computer as their peers would. With Acrobat's Form Recognition feature I am able to quickly set up the worksheet without too much touching up. The Form Recognition feature automatically looks for underlines and will place field boxes so that the student can type into the worksheet. This feature alone has saved teachers an incredible amount of time as they set up the worksheet. Teachers can also manually add form fields as well as create dropdown boxes, radio buttons and checkbox buttons for students to respond with. Using the tabbing function the student can move from one field to another quite easily. And lets not forget that Acrobat 9 also supports text to speech which can be enabled within the document which can be turned on from the View menu. Adobe Acrobat 9 also makes it easy for students to zoom into an area without any degradation in the clarity of the fonts. Likewise, students can use the various annotation features built into Adobe Acrobat to markup the document. I have had students use the arrows to complete worksheets that have involved telling time as well as some who have used the stamp feature to respond on the worksheet. All told Adobe Acrobat 9 Professional can provide students with a way to access a worksheet or page on the computer that can be filled out. With the release of Adobe Acrobat 9 it is now possible to have the teacher set up the document and email it home so that the student can access it with the Adobe Acrobat Reader 9. It is important to note that if the teacher wants the student to have access to the annotation features, then when the PDF file is created you must select Extend Features in Adobe Reader.. from the Advanced menu.

While I'm sure the folks at Adobe did not intend to develop an assistive technology tool- Adobe Acrobat 9 has proven to be an incredible tool to provide students with a way to make worksheets accessible on the computer. To view a quick Jing screencast on using the Form Recognition feature in Adobe Acrobat click here.

In my previous post I wrote about the new Portfolio feature in Adobe Acrobat that is bound to change the way you think about sending PDF files. In this blog installment I want to talk to you about how both business and school organizations can cut down on their use of paper and reduce their carbon footprint by using the Forms feature in Adobe Acrobat 9. If you work in any organization you know that there is a form for just about everything and anything that takes place in your office. Forms for travel Expenses, Sick Days, Vacation Requisitions, Tuition Reimbursement and the list goes on and on. I'm sure you know the drill- get the paper form fill it out and send it via inter-office mail. Or in some instances the form may be posted on your organization's website but you still need to print it out and fill it in and send it to the appropriate office. That seems like a lot of work, and if you multiply that by how many employees are in your organization that sure is a lot time and paper that is being used in the process.

Using the Forms feature in Adobe Acrobat 9 will not only make your organizations form flow more efficient-but can significantly reduce the amount of paper and time that it takes to complete and route forms. If you haven't looked at the Forms feature in Adobe Acrobat 9, I suggest that you do. You will find it very easy to create forms from your existing paper based forms, electronic forms that you may have in Word, or from a Acrobat PDF template. If your existing form is paper based you can scan it into Adobe Acrobat 9 and have Acrobat convert it to a fill in blank form for completing with Acrobat Reader. The process is very quick and within minutes you will have an electronic form ready to be filled in. If you are not familiar with the process you can use the Forms Wizard to walk you through the process for creating your form. Within minutes you will have your form ready to go. Once your form is complete the next decision you need to make is how are you planning to distribute the form? You have several options-you can distribute it on Acrobat.com, as an email, and to an internal server. Using the free Acrobat.com website makes it a cinch to distribute forms and all of the heavy lifting for distributing the forms is done within Adobe Acrobat 9. You can get a free Acrobat.com account and use it to distribute your forms-however, bear in mind that if you are dealing with information of a confidential nature you should consider hosting the form on your internal server. Once the form is distributed you can email it to select individuals or have it available on your website for completing on line with Acrobat Reader 9. The real beauty of using Adobe Acrobat 9 Extended is the ability to use the Track Forms feature to view the Responses. When you initiate this feature Adobe Acrobat 9 will go out to your server or to Acrobat.com and pull in all the completed forms. If you have never used this feature it is a very fast and efficient way to collect your information without the need to print out forms on paper. This can quickly change your entire work flow and help your organization move towards moving forms in a paper-less fashion. Now imagine the cost saving and just how good you will feel that you are doing something good for the environment!. If you want to try it out you can certainly download Acrobat 9 Trial version from the Adobe web site.

To see what it is like to fill out the form, you can complete this Contact Form and send it to me with the Adobe Acrobat Reader. To download the Contact Form click on the Menu in the Thumbnail below and download the form. After filling in the Form just click on the Submit Form button which is located on the top of the Acrobat Reader.