Comapping: collaborative information mapping

Wallace Tait and Brian Friedlander
Web 2.0 has certainly made a significant impact on the ways we now create, manage and exchange information and knowledge. Collaboration is indeed the corner stone for real time communications within personal, academic and business arenas while using web 2.0 (Cloud) applications.
We have simply been given much more flexibility through the use of cloud computing.
Regarding Visual mapping; cloud collaboration has exponentially increased the potentials for being more effective and productive. The cloud can become a repository (Data bank) for storing and sharing much of your information and knowledge, and you also have control over who gets to access your information too. Less travelling to meet clients, your web space becomes a virtual office and classroom where you can operate, collaborate and present with ease; as long as you have web access.
There’s a recent interesting trend coming from web 2.0 visual mapping apps. They are now moving towards offering desktop versions of their apps, so desktop computing isn’t dead yet.
We were recently given access to Comapping by Michael Pliskin Director of R&D. Comapping is both a web and desktop based information management app that expresses a left to right format defined as visual mapping. The desktop application seamlessly synchronizes with the web based tool.
During the summer of 2006 Comapping was born through a joint venture between Area9 in Denmark and Lanit-Tercom in Russia. These two organizations initially developed and used Comapping as an internal organization wide communication tool. They were frustrated with limitations that traditional mind mapping software posed. Soon realizing they were not alone while facing similar limitations with incumbent mind mapping software applications; Comapping was further developed for wider commercial use.
It’s an awesome information mapping/management tool that enables you to collaborate with absolute ease, and it’s extremely fast. The developers have crafted a new and expressive category of information mapping that is independent of the Mind mapping genre. The Comap, Comapping and Comapper shall without a doubt, be definitions associated with forward thinking information management.
Using Comapping has exponentially enhanced and improved our time and project management, to the point of having more clarity that equates to monetizing other more important aspects of our consulting work. Simply put, Comapping has; and continues to transform our information management capabilities.
In our opinion Comapping has a powerful advantage over mind mapping apps, due to the left to right format and the top down logical process approach of this format. Project managers will most certainly feel comfortable with Comapping, as shall Business System managers who use the ISO 9001 standards.
The left to right format, when mapping expresses a very comfortable and logical feel to Comapping.
Asger Ottar Alstrup, CEO and Board Member of Comapping developed the unique auto-collapsing algorithm that optimizes use of often scarce computer screen real estate while mapping. The animated look to Comapping is very comfortable and pleasing to the eye. Navigation throughout a map while presenting information to colleagues and clients is one of the great strengths of Comapping.
Real time collaboration is indeed a notable strength of Comapping. You will find it easy to invite a colleague into your mind map and give them permission to read or edit your map. While collaborating on the map, you can view where your colleague is and what part of the map they are editing. You can also use a chat window to communicate during the session.
The experience of co-editing the map was fast and flawless. One of our top features of Comapping is the ability to easily publish your Comaps to you blog or web site by simply copying an embed code.
With the recent addition of the Comapping desktop application, and its strong import and export features, Comapping is a strong information mapping tool for your collaboration needs. The desktop version is a clone to the online version, enabling you to work off line when required.
Once you have created your mind map using the desktop version of Comapping you can save it to your online account and then access it through your browser. Comapping gives you lots of options if you would like to Export your mind maps to other applications.
We found the no nonsense approach to mapping information while creating, managing and exchanging relevant business information was performed with ease. The learning curve was so short; we were up and running with Comapping within 10 minutes.
Comapping is continuously being developed, therefore the user can have confidence the developers listen to the voice of the user. Expect a great future from Comapping.
The Personal, Academic and Business application of Comapping is very evident, and we encourage you to download, use and purchase this excellent information management tool. It is available in two formats; desktop and web editions. Visit www.comapping.com for more information.
Below is a Comapping map; to navigate the map, choose a topic and press the tab key
Webspiration Updated
Just this morning I learned that Webspiration will now allow you to publish your visual maps to a public area on the web with a click of the mouse and give you the embedded code to place your maps on your blog. When you log onto your account you will now be taken to the Document Manager which enables you to quickly view your documents. Here is a screen shot to the left of how to publish your visual maps.Here is the embeded visual map from my Webspiration account:
just click on the map to zoom in and move around.
New Features in Webspiration
Learning Library
Inside the Launch Center we've built a learning library with helpful articles to strengthen your visual thinking skills. College users will find some great tips on how to write papers with the least pain possible, or how to use Webspiration to study more effectively. Business users can learn the essentials of brainstorming, read some quick tips for creating diagrams, or learn how outlining can streamline your business writing.
Help Center
Our new expanded Help Center is designed to get your questions answered quickly and provide access to the information you need to use Webspiration's functions to their fullest.
The new Frequently Asked Questions section answers the most common questions we get from users, and is a great place to start if you need some help. Also in the Help Center is the Getting Started Guide, which gives you a comprehensive overview of Webspiration.
And, of course, the Help Center provides you access to our friendly Webspiration Technical Support team, in case you need help with anything that wasn't covered in the FAQ's or Getting Started Guide.
Sample Gallery
Seeing how other people are using Webspiration can sometimes trigger some great ideas of your own. The new sample gallery has samples of many different uses for visual thinking, whether it's mapping out processes, organizing papers, or laying out web sites.
PersonalBrain 5 Released
PersonalBrain 5.0 Released: Dynamic Mind Mapping Software Helps Users Take
Control and Leverage Information by Visualizing Connections and Capturing Users’ Thoughts
PersonalBrain 5.0 Offers: New Visualizations, Import of Many File Formats and Augmented Mac OS Integration
Marina del Rey, CA.—Jan 6, 2009—TheBrain Technologies announced that PersonalBrain 5.0, the latest version of its powerful information visualization and organization software is now available for Windows, Mac OS X and Linux. PersonalBrain 5.0 will be unveiled at Macworld 2009 at booth #3419, North Hall.
PersonalBrain’s award-winning dynamic interface enables users to link all ideas, files, and Web pages so people can better understand their information, see hidden connections, and liberate themselves from linear file organization.
Current systems such as folders, search lists, and email fail to connect different concepts, people, projects and their digital information associatively. PersonalBrain gives users a conceptual space that puts ideas at the forefront, creating a dynamic network of visually connected Thoughts that represent the user’s mind.
Designed for people who need to analyze, brainstorm and synthesize a wide variety of information both on their local computer and on the Internet, PersonalBrain lets users express key relationships across all information sources, so underlying thinking and key ideas are instantly visible. All files, documents and web pages can be instantly recalled and retrieved with PersonalBrain and displayed with all related connections so key information is easily discovered.
PersonalBrain 5.0 Feature Highlights
- Powerful “outline” view enables a broader view while retaining the flexibility of a networked structure
- Visual tagging gives another way to find information and enhances the ability to use PersonalBrain for Getting Things Done.
- Presentation mode enables full screen visualization that easily avoids the tedium of slideshow presentations
- Save customized layouts created in the “expanded” view
- Import of outlines and mind maps created in many other programs lets users upgrade their existing data into a scalable associative network
- Augmented Mac OS X Functionality
- Spotlight integration enables searching of information in the context of how it’s all connected
- Address Book, iCal, and Apple Mail integration enables users to tie all the information on their Mac together seamlessly
- QuickLook integration enables users to instantly preview attachments
- Specially created Mac OS X look and feel fits in seamlessly
- Enhancements throughout PersonalBrain make everything from scrolling through information with the mouse wheel to creating reports faster and easier.
“PersonalBrain enables us to take control of the volumes of information that we are inundated with and organizes ideas and content based on our unique thinking and perspective,” said
Pricing and Availability
PersonalBrain 5.0 is offered in three editions for immediate download: Free, Core, and Pro. PersonalBrain Free is offered at no charge and lets anyone link ideas and Web pages, images and notes. Pro and Core editions are priced as follows: PersonalBrain Pro $249.95, PersonalBrain Core $149.95. PersonalBrain 4 users can upgrade to 5.0 for $74.95. The upgrade is free for users who purchased PersonalBrain 4 after June 1, 2008.PersonalBrain runs on Windows 2000, 2003, XP,
Mead Map Updated
Here is an example of a Mead Map with an attachment:
Why I'll Be There!

If you have been thinking about attending the conference now is the time to register to take advantage of the Early Bird Registration discounts. At this time we have firm commitments from TPAssist 2007, Mindjet, CS Odessa, PersonalBrain, and Simetech that they will be exhibiting as well as presenting on their products and solutions. It is going to be a wonderful conference- so stay tuned for some really exciting announcements in the next couple of weeks.
PersonalBrain 4.5 beta is now available
FYI:PersonalBrain 4.5 beta is now available you can download it at
http://www.thebrain.com/download.
It is a free upgrade for all PersonalBrain 4 users.
New features include:
. Increased performance on all platforms
. Complete undo and redo support
. Paste outlines for easy importing of content
. New SiteBrain features
. Timed events and reminders
. Merge Brains command
. Copy and paste improvements
CS Odessa Introduces ConceptDraw Office

CS Odessa Introduces ConceptDraw Office - The Integrated Solution for Effective Project Management Visualization and Communication
Odessa, Ukraine, June 17, 2008 - CS Odessa announces today the general availability of its new ConceptDraw Office business productivity software suite. ConceptDraw Office reflects CS Odessa's collective expertise in developing market leading business applications, data visualization technologies and project management tools.
Using CS Odessa's new InGyre Technology in its ConceptDraw Office business productivity applications (ConceptDraw MINDMAP, ConceptDraw PROJECT, and ConceptDraw PRO), users are provided with a seamlessly integrated workflow solution. The functionality of one stand-alone application is significantly extended, by utilizing the capabilities of the other applications within the suite, to create powerful work environments.
Building representative visual documentation that reflects work progress is a critical project task that ConceptDraw Office was developed to support. InGyre Technology assists in the creation of visual dashboards and reports that represent key indicators of work progress, from either project files or a set of selected tasks. It also quickly transforms task outlines into professional looking Work Breakdown Structure (WBS) charts that are editable by using ConceptDraw PRO.
From a communication standpoint, impressive visual project reporting is critical for the project success of any participant. ConceptDraw Office introduces a wide selection of tools to easily generate professional visual project reports.
Gregory Zhukov, Chief Executive Officer of CS Odessa explains, "We have seen from how our customers use currently available software products on the market, that there is a clear need for a visually-based application suite that has the capability to break through many of the business productivity barriers which have an adverse effect on project success. Years ago, Microsoft Office revolutionized the way we work with text documents and spreadsheets. In much the same way, ConceptDraw Office revolutionizes the way we work with project management data and business information."
Gregory Zhukov, further states, "With the time and other resource constraints that face knowledge workers today, it is important that the tools they use closely fit the tasks at hand. With CS Odessa's forward thinking design of CD Office, knowledge workers can now focus on accomplishments without struggling with the tools they use."
A common customer usage scenario often begins with the brainstorming of project ideas, using whiteboard views and organizing results into highly informative mind maps. During the next phase, information is developed into detailed project plans with Gantt charts and visual performance dashboards. Managers can then balance and efficiently allocate resource loads using the Resource Usage view, or assign and send task lists to team participants in the form of mind maps. ConceptDraw Office provides start to finish process and project cycle management.
For more information about ConceptDraw Office, please visit:
http://www.conceptdraw.com/pg?id=cdo_1.0_press-main
ConceptDraw Office is available for $499 USD at:
http://www.conceptdraw.com/pg?id=cdo_1.0_press-buy
ABOUT CONCEPTDRAW PRODUCTIVITY LINE
The ConceptDraw product line for Macintosh and Windows is comprised of:
- ConceptDraw PRO
Diagramming and drawing software - ConceptDraw MINDMAP
Brainstorming tool that utilizes mind mapping techniques to help organize ideas and tasks - ConceptDraw PROJECT
Professional project management software - ConceptDraw WebWave
Software for creating professional diagrams and drawings on the stage of website or application prototyping and design, page mocking-up and site-mapping - ConceptDraw NetDiagrammer
Network and system design
Founded in 1993, Computer Systems Odessa (www.conceptdraw.com) supplies cross-platform productivity tools and graphics technologies to professional and corporate users. With headquarters in Odessa, Ukraine and an office in California, USA; CS Odessa sells products internationally through resellers in over 25 countries. The ConceptDraw Productivity Line of products has won numerous awards and is used by hundreds of thousands of people all over the world
IQ Visual Mapping Conference Website Live
View Larger Map
I have received numerous emails asking me about what is going to be covered during the conference and to give you a flavor, Stephanie Diamond was kind enough to interview Wallace Tait, Arjen te Hoeve, Adam Clayman, Chuck Frey and myself. We have since put the interviews up on our conference blog so that you can listen to them and get a good feeling of what will be covered. Please come back often since this will be updated. As you listen to the interviews you will begin to hear some themes coming through about the conference which include: learning new strategies for using visual mapping, learning about the tools, doing some real social networking, becoming part of the larger visual mapping community and making yourself more valuable in the work that you do.
Since we moved to a 2 day event we have gotten a tremendous response from vendors and software developers, who not only want to exhibit but who now will be given the opportunity to present so that they can share with you the unique feature set of their software. So stay tuned to find out who will be exhibiting at the conference.
Top 10 Reasons to Attend the IQ Visual Mapping Conference
Check out Chuck Freys's Mind Mapping Software Blog for the Top 10 Reasons to attend the IQ Visual Mapping Conference on October 2-3, 2008 at the College of St Elizabeth, Morristown, New Jersey. For those of you who been following the conference announcement here is some breaking news! Due to the overwhelming response from exhibitors and conference participants the event has expanded to 2 full days. With the expanded venue we will be able to have our exhibitors share with you their latest software and developments. You will be able first hand to see the latest offerings from the software developers themselves. So sty tuned for list of software developers who will be attending the event. In the mean time here are the top two reasons to attend.Here are the top 2 reasons why this is a don’t-miss conference:
- It’s an opportunity to increase your value to your employer by becoming a more visually-oriented thinker, decision maker and problem solver.
- Learn how to take your company's information management strategies to the next level of effectiveness.
To Register for the event click here
Visual Mind 10 is Released!

FYI
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Visual Mind 10 is released!
Mind Mapping Software is increasingly acknowledged as a performance enhancing tool among companies and individual users all over the world. Quickly being able to switch from the overview perspective of relevant issues to complex details in a specific task, leads to improved decision-making and more structured execution. User studies and industry surveys show that Mind Mapping Software can increase productivity up to 30%.
As a leading supplier of Mind Mapping Software, Mind Technologies is proud to present Visual Mind 10, the newest version of Visual Mind. Visual Mind 10 introduces a number new features and improvements that will bring significant improvement to both new and existing Visual Mind users.
Check out the new features below, download the free trial version - and further increase your
performance!
The Visual Mind Server is also available for free evaluation. Click here for more information.
InstantConference to the Rescue
This past Friday I set up a teleconference for all of my presenters who will be speaking at the IQ Visual Mapping Conference to be held on October 3, 2008 in the Greater New York Metro Area. Before I set up the meeting I wanted to be assured that everyone could have access to a high quality audio teleconference. I scoured the internet for such a service and came across InstantConference. InstantConference is a free teleconference service with no startup or user fees. The only costs associated with it are long distance fees which your participants will incur. With today's phone calling plans this should not be too much of a deterrent. Once you set up an account you are given a phone number and access code and a pin number to get you started. Before the teleconference I did a run through with Arjen ter Hoeve in the Netherlands who was able to access the phone call via SkypeOut. It worked famously and so now I was ready to go. I figured if Arjen was able to log in with SkypeOut the rest of my participants would have no trouble.On the day of the teleconference I dialed in and waited patiently as one by one my colleagues announced their presence. Soon Kyle McFarlin, Chuck Frey, Wallace Tait, Arjen ter Hoeve, Adam Clayman, and myself were engaged in our conference. The audio quality was fantastic and as the conference leader with an account, I was able to have the service record the conference session-this was free as well. This was a great feature since Stephanie Diamond was unable to make the teleconference. The group teleconferenced for over an hour talking about the October 3, 2008 event. All of us are really jazzed up about the event and are looking forward to sharing more information about the conference over the next couple of weeks. Stay tuned for some really exciting developments!
After our teleconference meeting was over within 2 minutes I received an email with summary information about who was in attendance and how the long the meeting ran. In about 15 minutes I received another email with a link to the recorded session which is formatted as an MP3 file. I was able to download the recording and listen to it with iTunes. I forwarded the email to my colleague, Stephanie Diamond who were not able to make it and she was able to listen to the entire meeting- pretty cool. I was totally amazed with the service and would highly recommend it for anyone that has to ad hoc teleconferences. (Note: It would make for a great way to do recorded interviews or podcasts.) Try it out and let me know what you think
Matthew Middleton- Real World Uses of MindManager 7
Here is some background information on Matthew which I thought you would be interested in knowing. Matthew has been working in I.T. in various roles for about 3 years now,
and is currently working as a Software Tester with PlateSpin ULC (A Novell Company), in Toronto, Ontario. In his spare time, he enjoys cooking, gardening, and blogging about various topics of interest (including visual mapping) at www.matthewmiddleton.ca
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BSF: Can you share with us the work that you currently do?
MM: I'm currently working on testing several different applications related to managing a physical & virtualized computing environment. In particular, I've been focusing on a tool called PowerRecon that can be used to gather inventory and performance data on systems and use
that data to help determine the appropriate path for physical and virtual migration.
BSF: What was is about the demands of your work that made you gravitate towards using visual mapping and MindManager 7?
MM: When working on software testing, especially when using a session-based method, visual mapping can help keep track of disparate information in a single package. It also allows the viewer to filter some information that may be included, but not necessarily pertinent to their inquiry. For example, I keep track of the versions of various applications related to the test that I'm mapping; they might only be needed in some cases for future reference, but by having that information in a branch that I can easily expand as needed, it keeps every pertinent detail available with a minimum of fuss.
BSF: How has MindManager 7 helped you to solve some of your business problems?
MM: Primarily, it helps those using session-based testing to better track and display the results of our tests. This is particularly helpful when giving an Executive Summary style explanation of what was done; I thread different "paths" taken in the test, which makes it
easier to demonstrate the results.
BSF: How receptive were your coworkers to the idea of using visual maps to convey and present information?
MM: The reception has been mixed, in that some people prefer a more linear description, while others respond better to the visual abstraction of the maps.
BSF: Since you started using MindManager 7 have any of your colleagues jumped on board?
MM: Not specifically, though it certainly piqued the interest of some who had been previously hesitant.
BSF: What would you say are the top 2 or 3 benefits of using MindManager 7 in the work that you do?
MM: The single big feature for me is the timer. When I'm exploring a new feature, I usually give myself a set time to focus on that feature. Another handy feature is being able to attach multiple files to a single idea - when attaching logs to a single thread of a test.
BSF: As a user of visual mapping, what suggestions would you give to other users who are on the fence or just starting out using this tool?
MM: Other people's templates can be a really good jumping off point, but you should be willing to change those templates based on your own needs. For example, I was provided with an great template to start with for session-based testing, but I found that it was time-consuming to enter some of the same data over again or make certain customizations over and over again, and since I was primarily focusing on the same product for most sessions, it was easier for me to simply customize the template to my needs. I also turned my template back in to a more generic model, and posted it for public consumption at Biggerplate
BSF: Can you share a specific application that really attracted you to using MindManager 7?
MM: To be honest, I haven't really applied it to any new uses yet. My main focus thus far has been to find the best way to use mind mapping for software testing, and I've found MindManager 7 to be an excellent tool for that purpose.
BSF: Matthew thanks so much for your time and for sharing your ideas about visual mapping with us.
IQ Visual Mapping Conference - October 3, 2008
On October 3, 2008 come join us for a full day conference on how to use visual mapping to your advantage in your organization. Learn how to take visual mapping to the next level and see just how powerful a tool this can be, to help you reach your personal, academic, or business goals.The conference will be hosted and led by Brian S. Friedlander, Ph.D. and his professional team of preeminent visual mappers who include: Adam Clayman, Stephanie Diamond, Chuck Frey, Arjen Ter Hoeve, Kyle McFarlin, and Wallace Tait. His assembled team comes from such areas as banking, psychology, manufacturing, business management, marketing and college teaching.
The conference will be held on the campus of the College of St. Elizabeth which is centrally located in Morristown, New Jersey, in close proximity to Newark Liberty International Airport and to Manhattan via New Jersey Transit. The entire team will spend the day sharing their insight and strategies to help you derive the benefits of intelligent visual mapping and to enable you to experience the power of visual mapping as your systematic framework for improvement. To Register and for more information about the conference click here. We are also offering a special VIP Networking and Dinner session for a select number of participants- so register early because space is limited. Registration for the full day conference is $425 dollars. The VIP Networking Reception and Dinner is an additional $175 dollars and will take place after the conference.
Presentations to Include:
Project Mapping: Visual Thinking in Project Management
Utilizing Visual Mapping for Personal and Professional Motivation and Goal Setting
Increasing Personal and Business Productivity through Visual Mapping Strategies
Visual Mapping as a Systematic Framework for Business Improvement
Visual Mapping Software- Tools of the Trade
Using Visual Mapping Tools for Marketing Your Business
Using Visual Mapping Tools in Academia
Highlights of the Conference
- Networking with fellow visual mappers
- Learn about the latest trends in visual mapping software
- Learn the tools and techniques of intelligent visual mapping
- Learn how to transform your organization with visual mapping strategies
- Learn how visual mapping can be used to organize your "information economy"
- Learn effective ways to use visual mapping tools in academia and business
Benefits
- Save time with visual mapping strategies
- Streamline your information management techniques
- Monetize your company's "ideas"
- See the big picture by using visual mapping tools
- Learn how visual mapping can streamline processes and business procedures

MeadMap Announced
Using MindManager 7- A New User's Perspective
A couple of months ago I had the pleasure of meeting Meir and introduced him to the power of visual mapping and what it could do for him and the work that he is now doing. I thought it would be interesting to get Meir's perspective on how he is using MindManager 7 to solve business problems and allow him to work more efficiently. Enjoy!-----------------------------------------------------------------------------------------------
BSF: Hi Meir- can you share with us the work that you do?
MK: Hello Dr. Friedlander. Thank you for the opportunity to share with your readers how MindManager 7 has helped me be more productive and work with greater efficiency. I work for an actuarial consulting company that provides full-service plan administration and consulting to small and large sized companies offering employer sponsored retirement plans. As the Information Technology Coordinator I manage all IT related activities, provide technical guidance and support for our pension staff and assist in the identification, implementation and maintenance of information management policies and procedures.
BSF: What was is about the demands of your work that made you gravitate towards using visual mapping and MindManager 7?
MK:Several months into my new position my company began working towards automating various pension related processes. With this ongoing project came a great deal of information that needed to be organized, as well as numerous tasks that required management and tracking within specific time frames. MindManager 7 was a lifesaver, allowing me to visualize the different projects and tasks and effectively manage all the necessary information.
BSF:How has MindManager 7 helped you to solve some of your business problems?
MK: MindManager 7 has helped me prepare detailed flow charts illustrating various workflow processes. These maps were used for staff training purposes and utilized as a visual learning tool to demonstrate specific business procedures and prepare for different process outcomes.
BSF:How receptive were your coworkers to the idea of using visual maps to convey and present information?
MK: I am happy to say that most of my coworkers were accepting to the idea of using visual maps and have even expressed their appreciation for the organizational quality and visual support that visual mapping provides. The response from management however was somewhat mixed. Some of the management staff were very receptive to using MindManager 7, while others were unexcited and uncomfortable with using visual mapping as a business tool.
BSF: Since you started using MindManager 7 have any of your colleagues jumped on board?
MK: Yes. One co-worker who I work closely with has become a strong supporter of visual mapping as a business tool and is in the process of learning how to use MindManager 7.
BSF:What would you say are the top 2 or 3 benefits of using MindManager 7 in the work that you do?
MK: The greatest benefits of using MindManager 7 in my work have been the ability to organize and capture my ideas, tasks and business activities on a visual dimension within a platform that is entirely integrated with Microsoft Office. As a person who has always preferred a visual learning style, MindManager 7 serves as my ideal tool to manage all my information technology and information management responsibilities.
BSF: As a new comer to visual mapping what suggestions would you give to other users who are on the fence or just starting out using this tool?
MK: I would suggest that they try to be creative and identify various ways that visual mapping can help them in their work environment. Greater integration of visual mapping as a business tool means more practice and more opportunities to develop visual mapping skills. I would also recommend utilizing the numerous visual mapping templates and libraries that are available. I have found it easier to customize existing maps to meet my individual needs rather than creating something from scratch.
BSF: Can you share a specific application that really attracted you to using MIndManager 7.
TPAssist 2007 Updated
I just received an email from Brad Allan of TPAssist 2007 to let me know that TPAssist 2007 has been updated and is available for download. Please take a look at this significant upgrade to a wonderful MindManager 7 Add-in.TPAssist 2007 version .1 3 is now available for download. This is possibly the most significant update since TPAssist 2007 was launched in September last year.
This update draws on knowledge gained from case studies and feedback from our growing communicate of subscribers.
The update includes a number of new features as well as improvement in some key areas. The improvements include additional control over automated tree roll-up as well as rationalisation of the interface, including updates to the Journal Tab, Topic Tab and Document Tab. The new features include greater control over combining research alongside task topics, richer Task Summary outputs, as well as categories and time support in the integration with Microsoft Outlook making TPAssist a great companion for tools like GDT Outlook Add-in.
New Features:
- TPAssist 2007 Outlook Integration now has support for existing Outlook Item categories (making TPAssist 2007 an excellent companion for Outlook methods and tools that make use of item Categories, like the GTD Outlook Add-In). Outlook Categories integration is now configurable via the Advanced Options of the TPAssist "Properties" (Documents Tab) menu selection. Not only can you specify integration with existing categories, you can also use the "macro" to define the creation of customised categories by TPAssist.
- Outlook Integration now has support for mapping Topic Duration to Outlook Task "Total Work" / "Actual Work". Configured on a map-by-map basis, via the Document Tab, you can define the behaviour or mapping of Topic Duration to either Outlook Task "Total Work" or "Actual Work".
- The topic title used to build the Task Summary tree can now be customised. When running the Task Summary across multiple sub maps, you can now draw out additional context information and have it included in the topic title. The topic title contents is defined in the Tree Update tab and by default includes the "topic Reference" as well as the source topic title.
- Topics can be configured to be ignored by the Publishing capability (i.e. you can choose to have specific topic trees ignore when publishing to Excel)
- Topics can be configured as a "Research / Notes Topic" whereby TPAssist will ignore all sub-topics. This makes it much easier to combine research and task topic tree in the same branches. (Note: This capability replaces to previously support notion of the NOTES main sub topic. All previously used maps will be automatically converted the first time TPAssist 2007 1.3 is used on each map).
Improvements to existing Features:
- The Journal Tab of TPAssist Console re-organised such that it is more intuitive and that the most used features are more accessible. The popup window has been re-designed to provide maximum accessibility to the capabilities that are used most often. You can obtain the lesser used capabilities by clicking the ">>>" button. Likewise, hiding the advanced options is achieved by clicking the "<<" button.
- The Topic Tab of TPAssist Console has been re-organised such that it is more intuitive and that the most used features are more accessible. As per above, the most frequently used options are shown, with all options been displayed using the ">>>" button.
- The Document Tab of TPAssist Console has been re-organised such that it is more intuitive and that the most used features are more accessible. As per above, the most frequently used options are shown, with all options been displayed using the ">>>" button.
- Automatic Tree Update, executed after task details are changed with the Journal Tab, can now be configured as "Adaptive (Fast)" (default) or "Comprehensive (Slow)". With previous releases the mode of operation was "Adaptive (Fast)". This Tree Update option defines the behaviour of Tree Update after making task detail changes using the Journal Tab. When task details are changed, you will likely wish for the task details to be rolled- up to the central topic. The choices as part of this setting define the degree to which the map is updated each time you press OK in the Journal Tab after changing task details. If "None (Disabled)" is selected, automatic update is turn- off. Roll-up information will be populated only by doing a manual Tree Update from the central topic. If "Comprehensive (Slow)" is selected, the entire map is automatically updated every-time the Journal Tab is used to change task details. This option may be slow when making changes in large maps. If "Adaptive Simple (Fast) "is selected, only the parent topics of the focus topic will be updated when task detail changes are made to the Journal Tab. Whilst much faster than "Comprehensive", this form of automation will fail to update dates of related topics (as possible when Levelling is enabled).
Fixes:
- Levelling implementation of "references" now correctly supports Start-Start (SS) configuration.
- Levelling "continue date" now correctly resets at sub topic levels.
- MM7 Add-in no-longer creates duplicate (redundant) Publish and Topic Update buttons in the Ribbon if MM restarted.
- TPAssist Console "tab" buttons are no longer disabled when tab has focus.
- Journal Tab now correctly handles a "blank" duration.
- Journal note created when Auto 100% used incorrectly used "Dimmed Callout" instead of "Dimmed Topic".
- Journal Tab - Outlook Integration "private" button wasn't changing Outlook item.

